Free Estimate Templates
Twelve estimate designs you can fill in online and download as a PDF, Word or Excel file. Pick the one you like, add your labour and materials in the estimate generator, and send it to your customer to sign. You don't need an account.
| Estimate # | Date |
|---|---|
| EST-0142 | Mar 9, 2026 |
| Prepared by | Valid until |
| M. Hartwell | Apr 8, 2026 |
| Itemized costs | Qty | Unit price | Amount |
|---|---|---|---|
| 50 gal gas water heater | 1 | $1,240.00 | $1,240.00 |
| Thermal expansion tank | 1 | $85.00 | $85.00 |
| Copper fittings and flex connectors | 1 | $68.00 | $68.00 |
| Labour | 4 | $95.00 | $380.00 |
| Haul away and disposal | 1 | $45.00 | $45.00 |
| - |
| Subtotal | $1,818.00 |
|---|---|
| Tax (6%) | $109.08 |
| Estimated total | $1,927.08 |
This estimate is valid until the date shown above. Prices are based on the scope described and may change if the scope changes. Work begins on written acceptance of this estimate.
Ledger — one of 12 free printable styles
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Estimate Template Designs
Each design features a different layout. Downloadable in PDF, Word, and Excel formats. Click one to open it in the estimate generator with your own details.
| Estimate # | Date |
|---|---|
| EST-0142 | Mar 9, 2026 |
| Prepared by | Valid until |
| M. Hartwell | Apr 8, 2026 |
| Itemized costs | Qty | Unit price | Amount |
|---|---|---|---|
| 50 gal gas water heater | 1 | $1,240.00 | $1,240.00 |
| Thermal expansion tank | 1 | $85.00 | $85.00 |
| Copper fittings and flex connectors | 1 | $68.00 | $68.00 |
| Labour | 4 | $95.00 | $380.00 |
| Haul away and disposal | 1 | $45.00 | $45.00 |
| - |
| Subtotal | $1,818.00 |
|---|---|
| Tax (6%) | $109.08 |
| Estimated total | $1,927.08 |
This estimate is valid until the date shown above. Prices are based on the scope described and may change if the scope changes. Work begins on written acceptance of this estimate.
Ledger
A simple ruled table with your details in a box at the top and a sign-off strip at the bottom
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Excavation and base preparation | 1 | $1,850.00 | $1,850.00 |
| Concrete pavers, 24 x 24, charcoal (sq ft) | 320 | $9.50 | $3,040.00 |
| Polymeric sand and edge restraint | 1 | $310.00 | $310.00 |
| Crew labour (hours) | 36 | $65.00 | $2,340.00 |
Jobsite
Big bold title, a stripe down the edge of the page and easy-to-read numbers
Customize & Print| Description | Quantity | Unit price | Amount |
|---|---|---|---|
| Bridal bouquet, garden roses and ranunculus | 1 | $285.00 | $285.00 |
| Bridesmaid bouquets | 4 | $95.00 | $380.00 |
| Ceremony arch installation | 1 | $1,400.00 | $1,400.00 |
| Reception centrepieces | 12 | $110.00 | $1,320.00 |
| Delivery, setup and strike | 1 | $350.00 | $350.00 |
Frame
A thin double border around the page with your business name centred at the top
Customize & PrintNorthline Studio
Five-page marketing site with online ordering link-out, built on your existing domain.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Discovery workshop and sitemap | 1 | $900.00 | $900.00 |
| Visual design, two rounds of revisions | 1 | $2,400.00 | $2,400.00 |
| Development and CMS setup | 1 | $3,200.00 | $3,200.00 |
| Photography (half day) | 1 | $650.00 | $650.00 |
Sidebar
Dates, numbers and contact details sit in a shaded column on the left, with the items on the right
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Two-hour outdoor session | 1 | $450.00 | $450.00 |
| Edited high-resolution images (minimum 40) | 1 | $300.00 | $300.00 |
| Fine art prints, 11 x 14 | 3 | $65.00 | $195.00 |
This estimate is valid until the date shown above. Prices are based on the scope described and may change if the scope changes. Work begins on written acceptance of this estimate.
Serif
Classic serif type, thin lines and one short line showing when it was prepared and how long it's valid
Customize & PrintDear Mrs. Harriet Boateng,
Thank you for the opportunity to look at this work. Based on what we discussed, here is a breakdown of the costs we expect:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| One-to-one sessions, 90 minutes | 12 | $85.00 | $1,020.00 |
| Diagnostic test and study plan | 1 | $120.00 | $120.00 |
| Practice test materials | 1 | $45.00 | $45.00 |
| Subtotal | $1,185.00 | ||
| Estimated total | $1,185.00 | ||
This estimate is valid until Apr 8, 2026.This estimate is valid until the date shown above. Prices are based on the scope described and may change if the scope changes. Work begins on written acceptance of this estimate.
If you have any questions, please get in touch. We look forward to working with you.
Kind regards,
Letter
Written like a letter: a greeting, a short intro, the costs and a sign-off
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Front brake pads and rotors | 1 | $310.00 | $310.00 |
| Brake fluid flush | 1 | $89.00 | $89.00 |
| Labour (hours) | 2.5 | $120.00 | $300.00 |
| Shop supplies | 1 | $18.00 | $18.00 |
| Subtotal | $717.00 | ||
| Tax (8.5%) | $60.95 | ||
| Total | $777.95 | ||
Headline
The estimated total sits in a box at the top so the customer sees it first
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deep clean, whole home | 1 | $320.00 | $320.00 |
| Inside oven and refrigerator | 1 | $60.00 | $60.00 |
| Carpet shampoo (rooms) | 3 | $45.00 | $135.00 |
| Window interiors | 14 | $6.00 | $84.00 |
| Subtotal | $599.00 |
|---|---|
| Tax | $0.00 |
| Estimated total | $599.00 |
Worksheet
A fill-in form with dotted lines, eight item rows and tick boxes for the payment method
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Quartersawn white oak (board feet) | 60 | $14.00 | $840.00 |
| Steel trestle base, powder coated | 1 | $520.00 | $520.00 |
| Shop time (hours) | 34 | $70.00 | $2,380.00 |
| Hardwax oil finish | 1 | $90.00 | $90.00 |
Monogram
Your initials in a solid block next to the business name, a thick line and a boxed total
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Managed switch, 24-port PoE | 2 | $640.00 | $1,280.00 |
| Wi-Fi 6 access points | 5 | $180.00 | $900.00 |
| Cat6 drops, terminated and tested | 18 | $95.00 | $1,710.00 |
| Configuration and cutover (hours) | 10 | $135.00 | $1,350.00 |
Grid
Everything in neat ruled cells, with alternating grey rows in the item list
Customize & Print| # | Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Round tables, 60 in | 20 | $12.00 | $240.00 |
| 2 | Chiavari chairs, gold | 200 | $4.50 | $900.00 |
| 3 | Linen, floor length, ivory | 20 | $18.00 | $360.00 |
| 4 | Stage sections, 4 x 8 ft | 6 | $55.00 | $330.00 |
| 5 | PA system with two wireless mics | 1 | $450.00 | $450.00 |
| 6 | Uplighting, LED (units) | 16 | $22.00 | $352.00 |
| 7 | Delivery, setup and collection | 1 | $380.00 | $380.00 |
Compact
Small type and numbered rows so long parts or materials lists fit on one page
Customize & Print| Description | Qty | Rate | Amount |
|---|---|---|---|
| Architectural shingles, 30-year (squares) | 24 | $165.00 | $3,960.00 |
| Synthetic underlayment and ice shield | 1 | $620.00 | $620.00 |
| Ridge vent and flashing | 1 | $480.00 | $480.00 |
| Tear-off, labour and disposal | 1 | $3,900.00 | $3,900.00 |
Approval
Shows the valid-until date at the top and gives the customer a large approval box to sign at the bottom
Customize & PrintWhat makes a good estimate template
A good estimate is easy for the customer to read and easy for you to fill in. Each design here has the same basic parts. The estimate number and dates are at the top, your details and the customer's are kept separate, the work is listed in a table with the prices lined up on the right, and the total and a signature line sit at the bottom. Beyond that it comes down to what suits your business. Some are plain tables, some read more like a letter, and a couple have a large approval box for jobs where you need the customer to sign before you start.
The templates print in black and grey unless you choose a colour, which keeps them readable on a home printer or a photocopier. If you want to match your branding, upload your logo and pick an accent colour in the generator.
Estimate, quote or invoice?
An estimate is a rough price that can change once you get into the job. A quote is a fixed price for work you've already agreed on. When the job is finished you send an invoice, and once you've been paid you can send a receipt. The four generators use the same layout, so it's easy to copy a job from one to the next.
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Compare Estimate Templates
All 12 estimate templates at a glance. Pick the one that fits what you need to print.
| Template | Best For | Layout | Type |
|---|---|---|---|
| Ledger | Contractors, repair shops, trades | Ruled table, boxed totals | Printable |
| Jobsite | Builders, landscapers, electricians | Bold title, edge stripe | Printable |
| Frame | Interior designers, florists, caterers | Bordered page, centred header | Printable |
| Sidebar | Agencies, studios, consultants | Two columns, shaded sidebar | Printable |
| Serif | Photographers, designers, boutiques | Serif, single column | Printable |
| Letter | Consultants, tutors, small services | Letter layout | Printable |
| Headline | Auto repair, HVAC, appliance service | Total at the top | Printable |
| Worksheet | Cleaners, handymen, mobile services | Fill-in form, full grid | Printable |
| Monogram | Carpenters, furniture makers, small brands | Initials block header | Printable |
| Grid | IT services, installers, printers | Ruled cells, striped rows | Printable |
| Compact | Suppliers, long parts lists, event hire | Small type, numbered rows | Printable |
| Approval | Roofers, remodelers, anyone needing sign-off | Sign-off section | Printable |
How It Works
Choose a Design
Pick the layout that fits your trade
Add Line Items
Labour, materials, tax and a valid-until date
Preview
See the finished page exactly as it will print
Download it
Letter-size PDF, or an editable Word or Excel file
Frequently Asked Questions
What should a job estimate include?
Your business details and the customer's, an estimate number and date, how long the price is good for, and a list of the work with quantities and prices. Add the subtotal, any tax, the total and a line for the customer to sign. All of the templates here have space for those, and most also have room for a project name, who prepared it and notes about what isn't included.
How do I use these estimate templates?
Click a design and it opens in the estimate generator. Fill in your details, the customer and each line of work, and the totals are worked out for you. When you're done, download it as a PDF in the design you picked, or as a Word or Excel file you can keep editing.
Which estimate template should I choose?
It depends on the job. Ledger, Worksheet and Grid are good if you list a lot of parts. Jobsite and Approval have a large sign-off area for contractors who need the go-ahead in writing. Serif, Frame and Letter look softer and suit creative or personal services. Headline puts the total at the top, and Compact squeezes a long list onto one page.
Is an estimate the same as a quote?
No. An estimate is your best guess at the cost and can change if the job turns out to be bigger than expected. A quote is a fixed price you're expected to stick to once the customer accepts it. If you're giving a fixed price, use the quote templates instead.
Can I add my logo or brand colour?
Yes. Upload your logo in the generator and it appears at the top of whichever design you've picked, with a slider to make it bigger or smaller. You can also choose an accent colour for the headings and lines. If you'd rather save ink, the print-friendly option removes the grey shading too.
Are the estimate templates free?
Yes. All twelve are free for personal and business use, with no account and no watermark. Everything is built in your browser and nothing you type is uploaded anywhere.
Price the Job in Minutes
Open the estimate generator, choose a design, and send a professional estimate the customer can sign. Free, no account.